For Faculty & Staff

FAQ: Rosters and Grades

Mathematics Undergraduate Program

Class Rosters/Grade Submissions

Request access to rosters from Then proceed to

These can be downloaded in a number of formats, and include email addresses. The default view of the rosters offers one format for downloading as a spreadsheet. Viewing the roster as an "alphabetical roster" brings up three alternatives: spreadsheet (xls), comma separated (csv), and roster photos (pdf). The xls format can be read under unix/linux using openoffice software.

The system also accepts uploads of the requested data.

  Warning Rosters

There are three codes for warnings:

  • W1: poor performance
  • W2: poor attendance
  • W3: both

The on-line system will not accept a simple "W".

One wants to give (and grade) a midterm before warnings are due. See the Registration Calendar for the due date. The due date for on-line submission appears to be on or after the 46th day counting from the beginning of the term, with hard copies due two days earlier.

For more info:

Add-Drop Period

Students have one week to drop classes without any record remaining on the transcript, and an additional day to add them. They have 8 weeks to drop classes with a "W" notation remaining on the transcript.

The School of Engineering adds 4 weeks to this, with a Dean's permission. That policy is here.

Teaching Observations

When possible recitation instructors should be observed at least once per term. A form for reporting observations is found at

The information on this form is used for making future teaching assignments, for writing teaching letters included with job applications, and for selecting students for teaching awards. The form is also included in files in the graduate office, and is available to the student or PTL for review along with his or her student evaluations.

This material is also stored in a database, with access currently limited to faculty having an administrative need for it.


Attendance and course cancellations

For the attendance and course cancellation policy from SAS Office of Academic Services:

From the Interim SAS Academic Policies and Procedures

  Special permission for closed sections, and prerequisite overrides

For special permission to register for a closed section, details can be found here.
For prerequisite overrides, details can be found here.

  Final Examination Conflicts

For information on final examination conflicts:

SAS Quantitative and Formal Reasoning Requirement

Two "quantitative and formal reasoning" courses, not necessarily in the mathematics department.

  Details can be found here

Judicial Affairs

Current policy

All cases go through the Undergraduate Office. They are submitted to the Office of Judicial Affairs. Some management of minor cheating issues by the faculty are handled at the department level. The bulk of our cases concern cheating on midterms or finals and other comparably seriously matters, and these all come to the office. If you suspect cheating, notify the Undergraduate Vice Chair. Cheating on homework assignments can be handled by the instructor but still needs to be coordinated with the office as there is a specific procedure to be followed.

It is worth applying considerable effort to prevention. In particular it is customary to make multiple copies of exams for large classes, or for small classes with crowded testing conditions, to establish a seating chart via a sign-in list, and to proctor vigilantly. If additional proctoring resources are needed the Undergraduate Office can arrange for that, given timely notice.

Students accused of cheating will normally receive a TZ (not a TF) grade. An exception may be made for students who are failing and whose grade cannot possibly be affected by the outcome of the cheating case. (Failure to complete an examination due to alleged cheating would not constitute such a case.)

For more information on Judicial Affairs:

Temporary grades (NG, TZ, TF):

  • A grade of NG (no grade given) is assigned to a student who has not attended the course. The NG will have no immediate effect on a student's GPA, however, if the situation is not resolved within the following semester, the NG will convert to an F, and the GPA will be recalculated accordingly.
  • The TZ should only* be assigned when a student is unable to complete the semester's course work due to a verifiable emergency situation.
  • The instructor should set a deadline for completion of the work (entered on the roster as a comment). It is generally desirable that the work be completed before the following term begins so that the student may proceed normally. The work must be completed before the examination period of the following semester begins.The TZ will have no immediate effect on a student's GPA. If the situation is not resolved before the deadline the TZ will convert to an F, and the GPA will be recalculated accordingly.*Note: In cheating cases awaiting adjudication the TZ grade is given as a placeholder which does not affect GPA.
  • The TF is assigned if the student does not complete the course work required, or has not taken the final exam. The TF will be calculated into the GPA immediately. If the course work is not made up within the following semester, the TF converts to an F.

The grade INC: This grade is to be assigned to students who have been called up for active military duty.

Information from the Registrar

See the registrar's manual for faculty for the current authoritative statement. (Information posted on Math Department pages may not always be current.)